City and Community Events Program

The Arena Authority's City and Community Events Program provides unique opportunities for area nonprofit, educational and service organizations to utilize HP Pavilion at San Jose at special rate packages. The program, created in 1991, provides access to HP Pavilion at San Jose to qualifying nonprofit, educational and service agencies located within the greater San Jose area.

Annually, up to ten (10) City Event dates and as well as a number of Community Event dates are available through the program. For reference, a City Event is characterized as a non-conflicting event date which is co-sponsored by a locally based or affiliated organization and the City of San Jose, and includes the use of HP Pavilion at San Jose free of rental fees. A Community Event is characterized as a nonconflicting event date that provides a regionally based community organization the opportunity to hold an appropriate event at HP Pavilion at San Jose and includes negotiated program costs and facility rental fees.

The purpose of the City and Community Events Program is to provide for use of HP Pavilion at San Jose for purposes which have been deemed consistent with the City of San Jose's objectives of creating good will for the City, furthering national exposure, generating economic development, and providing assistance to City-sponsored activities in furtherance of general community development.

The City and Community Events Program offers limited program funding to qualified applicants. Introduced in 2001, the City and Community Events Program fund was established to financially support applicants by offsetting certain costs associated with event coordination and implementation. Applicant funding levels are determined based on the availability of program funds as well as the number of active and pending program applications. Both new and returning City and Community Events program applicants are eligible for program funding. Funding for each qualified program applicant is limited to one time per fiscal year, July 1 to June 30.

Organizational use of HP Pavilion at San Jose under the City and Community Events Program is subject to certain minimum qualifications and conditions of participation, including the following:

  • Organizations must be nonprofit, educational or public service in nature.
  • Organizations must be locally based.
  • Organizations must demonstrate a purpose consistent with the City's civic and community purposes.
  • Organizations must be non-discriminatory in membership and participation.
  • The requested event must be an event that would not otherwise be solicited and or scheduled by HP Pavilion Management.

Applicants interested in program consideration are invited to complete the application included below. If you are interested in additional program information, please call 408-977-4780 or email community@sjaa.com.

SECTION 1. APPLICANT INFORMATION
Organization:
Address:
Contact Name
Contact E-Mail
Phone Number
Fax Number
Non-Profit Status Number
Year of Incorporation
Annual Operating Budget
Services Provided
Populations Served
SECTION 2. EVENT INFORMATION
Name of Event
Type of Event
Projected Date(s) of Event:
Anticipated Attendance:
Projected Time of Event:
Projected Event Budget:
History of Event:
Supporting Agencies: